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Conduct your team's interviews

How managers and persons in charge use Team Interviews in OpenAleph to fill in their part, read employees' answers, send reminders and hand interviews over.

Who can do thisManagerManager creatorScoped adminAdminSuper admin

When you are the person in charge (interviewer) of interviews in a campaign, you find them in Interview › Team Interviews. From there you fill in your own part, read your employees' answers once they have submitted, run the cross review, and send invitations or reminders to your team.

Before you start

Permissions: Team Interviews is shown to Managers and above. You see only the campaigns where you are the person in charge of at least one interview. Being a Manager is not enough on its own: you must have been assigned as person in charge, either because you are the participant's direct manager or because you were chosen as the specific person for the campaign.

Team Interviews

Go to Interview › Team Interviews ("Here are all the interviews you are in charge of."). You can also use the link in the "You are Interviewer in the campaign" email.

The page has three tabs, To do, Done and All, a search bar and filters (Deadline, Participant total, Campaign type). Each card is a campaign and shows:

  • The campaign title, the type and kind of interview (for example "One to one : Cross review", or Interviewee only, Interviewer only, Both) and the deadline.
  • Interviewees: avatars and the number of people you interview in this campaign.

Click the card (or its arrow) to open the campaign's list of interviews.

Your interviews in a campaign

The campaign page shows the campaign title, type and period, then one card per interviewee, in the tabs To do, Done and All, with a search bar.

Each card shows the parts of the interview set: Interviewee (the employee and the status of their part), Interviewer (you and the status of your part) and, for Cross Review templates, a third block with both avatars and Cross review (Not available yet until both parts are submitted). An interviewee moves to the Done tab once every part of their set is submitted.

The buttons at the bottom of the card depend on the progress:

Button When it appears
Start interview / Continue interview Your interviewer part is not started / in progress.
View answers The employee submitted their part and you have not submitted yours yet.
View my answers You submitted your part.
Start cross review / Continue cross review Both parts are submitted and the cross review is open.
View cross review The cross review is submitted (the only button left on the card).

The ⋯ menu of the card offers:

Action What it does
See participant profile Opens the employee's profile in a new tab.
Send invitation email Sends the invitation again to this participant ("An email will be sent to the participant with a link to this interview.").
Send reminder email Sends a reminder to complete the interview.
Set another person in charge Hands the interview over to another manager (Search by name*, then Apply). The new person receives your answers and the notification; the interview leaves your list.
Schedule a meeting Sets the date and time of the cross review meeting. Appears only on Cross Review templates, once both parts are submitted and the cross review is open.

Fill in your part

  1. Click Start interview or Continue interview.
  2. The page shows the deadline, the Interviewee and Interviewer names and the campaign title.
  3. Answer the questions visible for the interviewer. When the employee has already submitted, their answers are displayed next to each question in a bubble with their name, so you can prepare your own answers and the discussion.
  4. Answers are saved automatically (Saving... / Saved).
  5. Click Submit, then confirm in Answers of this interview will be locked. Required questions (*) must be answered first.

The same top-bar tools as for employees are available: Translate interview, Last events, Summary and Download pdf. See Answer your interview.

Read your employee's answers

  • You can read the interviewee's part only once they have submitted it. Until then, the card shows its status (Not started or In progress).
  • When the employee submits before you, you receive the email and notification "Name submitted their Interview", with a link to their answers.
  • Use View answers on the card, or read their answers directly while filling in your own part.

Run the cross review

For Cross Review templates, once you and the employee have both submitted, the cross review opens (Start cross review appears on the card). If the employee is the last one to submit, you also receive "Your Interview with name is ready for the Cross review".

  1. Use Schedule a meeting to set the date, start time and end time, then Save ("Meeting has been scheduled."). The employee and the campaign creator receive an invitation email.
  2. During or after the meeting, click Start cross review. It is pre-filled with the previous answers, which you adjust to reflect what you agreed.
  3. Click Submit and confirm. You and the employee receive "campaign : Interview completed with name", and the employee can read the final version with View cross review.

Details in Cross review, submission and locking.

AI synthesis

Once an interview is submitted, you can generate an AI synthesis of the whole interview set from the Ask AlephAI button at the top of the page. See AI features and, for the assistant in general, Aleph AI assistant.

On the home page and on mobile

Pending interviews you are in charge of also appear among your team actions on the home page (see Home page and navigation). In the mobile app, open Apps › Interviews › My team interviews to see your campaigns, open an interview, fill in and submit your part.

Common questions

Team Interviews is empty although my team has interviews.

You only see interviews where you are the person in charge. The campaign may use a specific person in charge, or the interview may have been handed over. Ask the campaign owner.

I can't open my employee's answers.

They are visible only after the employee submits. Send a reminder with Send reminder email.

I submitted my part too early.

Ask an Admin to unlock it. Unlocking your part also closes the cross review again until you resubmit.

Can I change the questions?

No. The questions come from the template chosen by the campaign creator.

Still stuck?

Our team answers every question. Tell us what you are trying to do and we'll walk you through it. Contact support