Learn (LMS)
Overview of OpenAleph Learn - modules, playlists, trainings, sessions, certificates and training plans - and who can do what in each role.
Who can do thisEmployeeManagerManager creatorScoped adminAdminSuper admin
OpenAleph Learn is the learning module of OpenAleph. Employees follow structured trainings and browse a catalog of short learning units; content creators build that content, with AI help if they want it; training managers run training sessions, track who completed what, issue certificates and, with the training management option, follow training plans and budgets.
You find it in the main navigation under Learn. The menu has up to five entries: My Learning, Catalog, Trainings, Training Plans and My content. My Learning, Catalog and Trainings are shown to everyone who has Learn; My content only to Manager creators and above; Training Plans only to Admins and Super admins whose company has the training management option (see below).
Key concepts
| Term | What it is |
|---|---|
| Module | The smallest learning unit: a rich-text page (text, images, videos, tables...) with an optional audio narration and one evaluation. Learners complete the evaluation inside a training; once they pass it, the module is Acquired. |
| Evaluation | What a learner must do to acquire a module. There are three types: Self-assessment (the learner confirms they understood the learning objectives), Quiz (100% of answers must be correct) and Face-to-face evaluation (open questions reviewed by an expert). |
| Playlist | A curated, ordered list of modules, published in the catalog. Anyone can read it; it isn't assigned to anyone and has no evaluation or completion tracking. |
| Catalog | Every published module and playlist of your company, visible to all employees. |
| Training | A structured learning path made of sections, each holding modules. A training isn't visible in the catalog: learners get it by being enrolled in a training session, and it's where they complete evaluations. |
| Training session | One run of a training for a group of people, with a start date, a deadline, a mode (Online or Offline / Onsite) and its participants (internal employees and, if used, external learners). |
| Co-pilot | A colleague (any role) you add to a training to help run it: edit its content, launch sessions and follow learners. |
| Co-author | A Manager creator or admin credited on a module you created. |
| Certificate | A certificate of completion that a training can issue to learners, automatically or manually, with a public verification link and QR code. |
| Badge | A gamification reward earned by acquiring modules, completing trainings, adding modules to favorites and reacting to modules. |
| Training plan | A group of training sessions (with or without a training behind them) to follow their schedule, participants and spend in one place. Part of the training management option. |
| Provider / Expense category | Company-wide lists used to tag sessions with the suppliers who ran them and to categorise session expenses. |
Licences: LMS and TMS
Learn is sold as two features that your company can have together or separately:
- LMS (learning): My Learning, Catalog, Trainings, modules, playlists, sessions, certificates, My content.
- TMS (training management): Training Plans, analytics on spend, session costs and expenses, attached documents, providers and expense categories.
The training session page opens with either licence; its cost and expense parts only appear with the TMS. If you don't see an entry described in these pages, your company may not have the corresponding feature enabled: ask your admin. See Modules and licences.
Who can do what
| Action | Employee | Manager | Manager creator | Scoped admin | Admin / Super admin |
|---|---|---|---|---|---|
| Follow assigned trainings, complete evaluations, earn badges and certificates | Yes | Yes | Yes | Yes | Yes |
| Browse the catalog, add favorites, react and comment on modules | Yes | Yes | Yes | Yes | Yes |
| Be a co-pilot of a training (edit it, launch sessions, follow learners) | If added | If added | If added | If added | Yes, all trainings |
| Open My content, create modules, playlists and trainings | No | No | Yes | Yes | Yes |
| Edit or delete a module or playlist | No | No | Their own | All | All |
| Delete a training | No | No | Their own | Their own | All |
| See trainings in Learn › Trainings | Those they co-pilot | Those they co-pilot | Own and co-piloted | All | All |
| Training Plans, plan analytics, providers, expense categories (TMS) | No | No | No | No | Yes |
Pages in this section
For learners:
- My Learning, assigned trainings and favorites
- Browse the catalog
- Follow a module
- Evaluations and quizzes
- Follow a training
- Playlists
For content creators:
For training managers and admins:
- Launch and manage training sessions
- Manage a training: analytics, learners and sessions
- Certificates and badges
- Training plans
- Session costs, expenses and documents
- Providers and expense categories
- Training plan analytics and exports
For everyone:
People outside your company (clients, partners) can also follow your trainings through Academy: see Academy.
Typical workflow, end to end
- A content creator opens Learn › My content, clicks Create and creates a Module: writes the content in the editor (or asks Aleph AI to draft it), sets the duration, tags and cover, chooses the evaluation type, then clicks Publish. The module appears in the Catalog for everyone.
- Optionally, the creator groups modules into a Playlist, and translates modules into other languages or adds an audio narration.
- To have people learn and be evaluated, the creator builds a Training (Learn › Trainings › New training): sections, modules, estimated cost, co-pilots, then Publish.
- Right after publishing, they Launch a training session: title, mode, start date and deadline, participants, cost, and choose whether to send the invitation email.
- Learners find the training in Learn › My Learning under Assigned Trainings, follow each module in the learning studio and pass each evaluation. The training is completed when every module is acquired.
- The trainer follows progress on the training's management page (Analytics, Training sessions, Learners tabs), sends reminders and, if configured, certificates are issued.
- With the TMS, admins group sessions into Training Plans, record actual costs and expenses, tag providers, and read spend analytics, exportable to PDF or Excel.
My Learning, assigned trainings and favoritesUse the My Learning dashboard to track your trainings, see acquired modules, open assigned trainings and find your favorite modules and playlists.Browse the catalogExplore all published modules and playlists of your company in the Learn catalog, search, filter, sort, favorite, share and add modules to playlists.Follow a moduleRead a Learn module, listen to its audio narration, switch language, react, give feedback and comment, and know where its evaluation is completed.Evaluations and quizzesHow learners complete the three Learn evaluation types in a training - self-assessment, quiz and face-to-face evaluation - read quiz results and retake an evaluation.Follow a trainingOpen an assigned training in the learning studio, move through its sections and modules, track your progress and deadline, and complete it.PlaylistsFollow a playlist of modules, and for creators create a playlist, add, reorder and remove modules, edit, share and delete it.My contentThe creator dashboard of Learn - overview of your modules, playlists, trainings and sessions, creation, deleted items and content performance analytics.Create a moduleCreate a Learn module, configure its title, description, cover, duration, tags, language and co-authors, preview it and publish or update it in the catalog.The module editor and evaluationsWrite module content with the rich-text editor (headings, lists, images, videos, tables) and build the evaluation - self-assessment, quiz or face-to-face.AI features in LearnUse Aleph AI in Learn to draft module content, generate evaluations and audio narrations, translate modules, and let learners train with an AI tutor.Create a trainingBuild a Learn training with sections and modules, import playlists, set an estimated cost, add co-pilots, then publish it and launch its first session.Launch and manage training sessionsLaunch a training session - mode, dates, participants, cost and invitation email - then edit it, change its status or delete it from the Trainings page.Manage a training - analytics, learners and sessionsFollow a training from its management page - analytics, content, sessions, learners, reminders, invitations, marking as acquired and removing learners.Certificates and badgesConfigure certificates of completion for a training, send, verify and cancel them, download them as PDF, and learn how Learn badges are earned.Training plansGroup training sessions into training plans to follow their schedule, members and spend - create, edit, archive and delete plans, add and remove sessions.Session page - participants, costs, expenses and documentsUse the training session page to manage participants, record the actual session cost, log expenses by category and attach documents and links.Providers and expense categoriesManage the company-wide lists of training providers and expense tag categories used on training sessions - add, rename and delete.Training plan analytics and exportsRead training spend across all plans or within one plan - by plan, session, provider, attendance mode, category and employee attribute - and export to PDF or Excel.Notifications, emails and mobile appThe emails and notifications sent by Learn (invitations, reminders, comments, co-authors, co-pilots, certificates, badges) and what you can do in the mobile app.
Still stuck?
Our team answers every question. Tell us what you are trying to do and we'll walk you through it. Contact support