People (Core HR)

People is the Core HR module of OpenAleph - member profiles, organization chart, teams, the members directory, imports, invitations and external users.

Who can do thisEmployeeManagerManager creatorScoped adminAdminSuper admin

People is the Core HR foundation of OpenAleph. It holds one profile per member of your company (identity, access level, manager and every HR attribute your company tracks), draws the reporting lines between people, and feeds every other module: interview campaigns, trainings, skills reviews, goals, surveys and work time all rely on who is in the company and who reports to whom.

You find it in the left menu, under the Company heading, as People. Depending on your access level, it contains up to four pages: Organization Chart, My team, Members and External users. Your own profile is always one click away from your avatar (top right), menu Profile.

Key concepts

Term	Meaning
Member	A person with an OpenAleph account in your company. Each member has a profile, an access level and, usually, a manager.
Profile	The member's page: photo, identity, all their HR attributes and a dashboard of their interviews, skills reviews, trainings and goals.
Access level	The member's role in OpenAleph: Employee, Manager, Manager creator, Scoped admin, Admin or Super admin. It decides what they can see and do. See Roles and access levels and, for admins, Access levels.
Manager	The person a member reports to. Only members with the Manager access level or above can be chosen as a manager.
Direct team / Extended team	A manager's direct reports (N-1), and everyone below them in the hierarchy (N-1, N-2, N-3...).
Company employee UID	Your company's own unique identifier for a member (payroll or HRIS number, for instance). It is required and is used to match people during imports.
People attributes	The fields of the profile, grouped in sections (General, Personal information, Employment information and any custom section). Admins configure them in Settings, see People attributes.
Invitation status	Where the member stands with their account: Not invited, Invited, Active (has logged in at least once) or Inactive (deactivated). See Members directory.
Deactivation	Removing a member's access without deleting their data. Members are never deleted; they can be restored at any time.
External user	A person outside your company (partner, client, freelancer) invited to follow trainings in an external workspace. They have no Core HR profile.

Who can do what

Action	Employee	Manager	Manager creator	Scoped admin	Admin / Super admin
Browse the Organization Chart	Yes	Yes	Yes	Yes	Yes
Open and edit their own profile	Yes	Yes	Yes	Yes	Yes
Open a team member's profile (read only)	No	Their direct and extended team	Their direct and extended team	Members in their scope	Everyone
Edit another member's profile	No	No	No	Members in their scope (not access level, not manager)	Everyone
See My team	No	Yes	Yes	Yes	Yes
See the Members directory	No	No	No	Yes (their scope)	Yes
Create members, change access levels, deactivate and restore members, import a file	No	No	No	No	Yes
Manage External users	No	No	Yes	Yes	Yes

Note: If your company's member data is synchronised automatically from its HR information system (HRIS), members are created, updated and deactivated by that synchronisation. In that case the add, import, edit and deactivate actions are hidden in OpenAleph and changes must be made in your HRIS. See Integrations.

Pages in this section

Your profile and member profiles: what a profile contains, its tabs, and who can see and edit what.
Organization Chart: browse the company hierarchy, search a colleague, read their profile details.
My team: managers follow their direct and extended team.
Members directory: the admin list of all members, filters, bulk actions and export.
Add and invite members: create a member one by one and send the invitation email.
Import members from a file: create or update many members at once with the Excel template.
Edit, deactivate and restore members: change a member's information, access level or manager, deactivate a departure, restore a member.
Profile history: see every change made to a member's information, by whom and from where.
External users: invite people outside your company to follow your trainings.

Typical workflow

An admin sets up the profile structure: which attributes exist, which sections, which organisation units (departments, sites...). See People attributes.
The admin brings members in: one by one with Add member, all at once with Import members, or automatically through an HRIS integration.
Reporting lines are set: each member gets a manager. Managers automatically see their team in My team and on the Organization Chart, and receive an email each time a new member is assigned to them.
Members are invited: the admin sends the invitation email (at creation, at import or later from the Members list). The member logs in for the first time (see Log in to OpenAleph) and their status becomes Active.
Everyone keeps profiles up to date: members complete their own information, admins maintain HR data. Every change is recorded in the profile history.
Other modules use the data: campaigns and trainings target people by manager, department, job title or any attribute; managers follow their team's interviews, trainings and goals from the profile dashboard.
When someone leaves, the admin deactivates them with a departure date. Their history is kept and they can be restored later.

Mobile app

In the OpenAleph mobile app, the Profile tab lets every member read their Profile details (all their sections, read only), change or remove their photo, change the app language and their password, and log out. The Members directory, the Organization Chart, My team and external users are available on the web app only.

Your profile and member profilesWhat a member profile contains in OpenAleph (information sections, interviews, skills reviews, trainings, goals) and who can view or edit it.Organization ChartBrowse your company's hierarchy in OpenAleph, search a colleague by name, focus on their team and read their contact and job details.My teamHow managers follow their direct and extended team in OpenAleph, navigate sub-teams and open their team members' profiles.Members directoryThe Members page lists every OpenAleph account of your company, with filters, bulk actions (access levels, attributes, invitations, deactivation) and the Excel export.Add and invite membersCreate a member account in OpenAleph, choose their manager and access level, and send the invitation email so they can log in.Import members from a fileCreate, update or deactivate many OpenAleph members at once with the Excel import template, its columns, accepted values and error messages.Edit, deactivate and restore membersChange a member's information, access level or manager in OpenAleph, deactivate members who leave with a departure date, and restore them.Profile historySee every change made to a member's information in OpenAleph - which field, old and new value, who changed it, from where and when.External usersExternal users are people outside your company invited to follow your trainings in OpenAleph Academy. How they differ from members and how to manage them.

Still stuck?

Our team answers every question. Tell us what you are trying to do and we'll walk you through it. Contact support