Members directory
The Members page lists every OpenAleph account of your company, with filters, bulk actions (access levels, attributes, invitations, deactivation) and the Excel export.
The Members page is the admin view of the People module: the list of every OpenAleph account in your company, with its status, access level, manager and main HR attributes. From here admins create, import, edit, invite, deactivate and export members.
Go to Company › People › Members.
Before you start
The members list
Each row is one member. The columns are:
| Column | Content |
|---|---|
| Member | Photo, full name and email. Sortable by last name. |
| Status | Invitation status: Not invited, Invited, Active or Inactive (see below). |
| Access Level | Employee, Manager, Manager - Creator, Scoped admin, Admin or Super admin. |
| Manager | The member's manager, with photo and email. |
| Hire date | From the Employment information section. |
| Last seen | The last time the member used OpenAleph. |
| Job title, Contract type, Work location | From the Employment information section. |
| One column per organisation unit | For example Department or Business unit, as configured in your company's people structure. |
| Pencil icon | Opens the member's Profile details window to edit them (for scoped admins, without the Access level part and with Manager read only). |
Click a row to open the member's profile in a new browser tab.
Member statuses
| Status | Meaning |
|---|---|
| Not invited | The account exists but no invitation email has been sent yet. The member can still log in by entering their email on the login page. |
| Invited | The invitation email has been sent; the member hasn't logged in yet. |
| Active | The member has logged in at least once. |
| Inactive | The member has been deactivated and can no longer log in. Deactivated members are listed separately, see Edit, deactivate and restore members. |
Search and filter
- Type in Search to find members by name or email.
- Click the filter button to filter by Access level, Gender, Manager, Status, and by any people attribute your admin has marked as "Show in filters" (job title, work location, contract type, department, level...).
Filters combine: for example, all Not invited members of one department.
Header actions
| Button | What it does | Who |
|---|---|---|
| Add member | Opens the Create user window. See Add and invite members. | Admin, Super admin |
| Import members | Opens the Import users window to create or update members from an Excel file. See Import members from a file. | Admin, Super admin (scoped admins also see the button, but uploading a file shows the Restricted Access page) |
| More options menu (three dots) › Export all members | Downloads an Excel file of the company's members. | Admin, Super admin, Scoped admin |
| More options menu › View deactivated members | Opens the list of deactivated members, where you can restore them. | Admin, Super admin |
On a phone, Add member and the import button are floating buttons at the bottom right of the screen.
Bulk actions
- Tick the checkbox of one or several members. You can also use the header checkbox to select every member matching your current search and filters, not only the visible page.
- The number of selected members appears, with the available actions:
| Action | What it does | Who |
|---|---|---|
| Manage access levels | Gives the same access level to every selected member (and, for Scoped admin, the same scope). | Admin, Super admin |
| Manage attributes | Opens Update member attribute: choose an attribute in Select attribute (the Manager or any people attribute, except language and country fields), then Choose a new value and Save. | Admin, Super admin, Scoped admin |
| Send / Resend invitation email | Sends the invitation email to the selected members, or sends it again to those already invited. Confirm with Send email. | Admin, Super admin, Scoped admin |
| Deactivate selected members | Opens Deactivate members, with an optional departure date. See Edit, deactivate and restore members. | Admin, Super admin |
When a bulk update only partly succeeds (for example because one member cannot receive the new value), OpenAleph tells you how many members were updated and how many were not.
Export all members
Export all members downloads an Excel file with one row per member of the company (active and inactive), with these columns:
company_uid, firstname, lastname, email, status, manager_company_uid, manager_email, access_level, birth_date, hire_date, gender, followed by the Job title, Contract type, Work location and one column per organisation unit.
Tip: the export uses the same identifiers as the import file (company_uid, manager_company_uid), which makes it a good starting point to prepare a bulk update. The import itself uses its own template, see Import members from a file.
When your members are synchronised from your HRIS
If your company's member data comes from an HRIS integration, the Members page becomes read-only:
- Add member, Import members, the pencil icon, Manage access levels, Manage attributes and Deactivate selected members are hidden;
- Export all members becomes the main button;
- Send / Resend invitation email stays available, so you can still invite people.
Changes are made in your HRIS and applied at the next synchronisation. See Integrations.
Common questions
I don't see the Members page.
It is reserved for admins and scoped admins. Ask your OpenAleph admin if you need it.
I'm a scoped admin and I don't see everyone.
That is expected: you only see the members of your scope. Your scope is defined by an admin in your access level settings (see Scoped admins and perimeters). The link next to your access level on your profile ("(n members administrated)") lists them.
I'm a scoped admin and the import fails or Add member is missing.
Creating members and importing files are reserved for admins and super admins. The Import members button is visible to scoped admins, but uploading a file leads to the Restricted Access page. Ask an admin to run the import.
A member stays "Invited" for a long time.
They haven't logged in yet. Check the email address, then select them and use Send / Resend invitation email. Also ask them to check their spam folder.
How do I delete a member?
Members are never deleted in OpenAleph, only deactivated. Their history (interviews, trainings, reviews) is kept and they can be restored.
Still stuck?
Our team answers every question. Tell us what you are trying to do and we'll walk you through it. Contact support